What kind of tutoring software do you need?
Tools sold as tutoring software do four different jobs. Most tutors need one or two of them, and buying the wrong kind is how a solo tutor ends up paying for payroll features or a commission on every session.
- Management software runs the business: calendar, invoices, student records, and reminders. TutorBird, Teachworks, TutorCruncher, and Wise are here.
- Booking apps let families pick a time and pay. Acuity, Square Appointments, and Setmore are here, and they are not built around tutoring.
- Online classrooms hold the session itself, with video and a whiteboard. Lessonspace is one, and many tutors simply use a video call.
- Marketplaces find students and charge for it, usually through a share of each session. Wyzant and Superprof are here.
How do the tutoring software options compare?
The first question is whether you work alone or manage other tutors. Solo tutors rarely need payroll and branch accounts, and a company cannot run on a one-person calendar.
| Tool | Starting price | What it does | Best for |
|---|---|---|---|
| CoachGrow (ours) | $19/mo after a 7-day free trial, plus 0.99% of direct bookings | Booking, packs, website, listings, reviews, and ads | Solo tutors who want more students |
| TutorBird | $16.95/month, plus $4.95 per added tutor | Scheduling, invoicing, student portal, and website | Solo tutors and small teams |
| Teachworks |
What does each option cost over a school year?
Per-session fees and commissions look small until you multiply them. This table uses 12 sessions a week at $50, 40 weeks a year, or $24,000 in sessions. Card processing is left out unless it is part of how the tool charges, and the marketplace rows assume every session comes through the marketplace. The CoachGrow figure is its plan price and leaves out its 0.99% of direct bookings.
The gap is what you pay for a marketplace to find the student. A share of every session makes sense while your schedule is empty and gets expensive once a family stays for a year. Wyzant pays you 100% of your rate on students you refer yourself. [12]
| Tool and plan | Cost for a year | How you pay |
|---|---|---|
| CoachGrow (ours) | $228 | Flat plan plus a share of direct bookings |
| Square Appointments Free |
Tutoring management software
These know what a tutor does: recurring sessions, students with parents attached, session notes, and invoices.
TutorBird: One price for one tutor at $16.95 a month, with $4.95 for each added tutor or staff member. It includes the calendar, automatic invoicing, online payments, late fees, session notes, a student portal, text reminders, and a website builder, with a 30-day free trial. It is the simplest full system here for a solo tutor. [1]
Teachworks: Starter is $16.49 a month plus $0.35 per student session, and Growth is $47.99 plus $0.21. A session with two students counts as two, and every plan allows unlimited teachers, so it suits a business with several tutors. The page also shows a lower set of prices, so confirm the rate you will get. [2]
TutorCruncher: Built for tutoring companies. Pay as you go starts at $30 a month with card fees of 3.85%, Startup starts at $80 with 3.5%, and Enterprise starts at $240. It is more than a solo tutor needs. [3]
Wise: Scheduling, automated fee collection, attendance, and live sessions through Zoom, with no commission on payments from Wise itself. It charges 0.69 per session or per seat, but the pricing page does not state a currency, so confirm that before you compare.
General booking apps
A general booking app can be enough if families pay when they book and you do not need invoices or session notes.
Acuity Scheduling: Starter is $16 a month billed yearly, with packages and text reminders from Standard at $27. [5]
Square Appointments: The free plan covers online booking, reminders, and card payments. Prepaid packages need Plus at $49 a month. [6][7]
Setmore: Free for up to four users, with email reminders. Pro adds text reminders and deposits at $5 per user a month billed yearly. [8]
Do you need an online tutoring platform?
Online tutoring software usually means one of two things: a place to hold the session, or a system that also schedules and bills. If a video call and a shared document work for your subject, you may not need either.
Lessonspace: An online classroom priced by the hours you use. Basic is $9 a month for 10 hours, then $1.95 an hour, and Starter is $29 for 30 hours, then $1.80. A tutor teaching mostly online would likely pass the Basic hours quickly. It adds a place to teach, so check how scheduling and billing would work alongside it. [9]
Marketplaces that find students
None of the software above brings you a new family by itself. Marketplaces do, and they charge for it.
Wyzant: Tutors keep 75% of their posted rate, and Wyzant keeps a 25% platform fee. Students also pay their own service fee on top. [10][11]
Superprof: Students pay a subscription to contact tutors. Superprof's guide describes a 10% commission on payments through the site, which tutors can avoid by collecting payment themselves or with a Premium account. That guide is from its Australian site, so check the terms in your country. [13]
Where does CoachGrow fit?
CoachGrow is made by TeachMe.To, which also publishes this guide, so weigh this section with that in mind.
CoachGrow is for a solo tutor who wants more students, not only a calendar. One plan includes a booking website, session packs, memberships that bill automatically, listings on Google and other directories, review requests, Facebook and Instagram ads, and follow-ups with past students. Each student record holds parent contact details, session history, notes, and goals. It costs $19 a month after a 7-day free trial, plus 0.99% of each direct booking and card processing. Ad spend is separate.
It has no built-in online classroom. You can sell online sessions through your link, and you share your own video link before the session. It is also built for independent tutors, so a company with payroll and many staff should look at Teachworks or TutorCruncher. If families expect a monthly invoice, TutorBird is built around that.
How should a tutor choose?
If your schedule is full and the problem is admin, start with TutorBird. Its 30-day trial is long enough to run a real billing cycle.
If you employ or contract other tutors, compare Teachworks and TutorCruncher, and model the per-session and card fees at your real volume.
If your schedule has gaps, use a marketplace to fill the first ones, then build something you own, such as a Google listing, a website, and reviews, so that each new family does not cost you a share of every session.
If you teach mostly online, try your subject on a plain video call before paying for a classroom. Math and science tutors often want a shared whiteboard sooner than others.
Sources
- TutorBird. TutorBird pricing. Accessed November 6, 2026.
- Teachworks. Teachworks pricing. Accessed November 6, 2026.
- TutorCruncher. TutorCruncher pricing. Accessed November 6, 2026.
- Wise. Wise pricing. Accessed November 6, 2026.
- Acuity Scheduling. Acuity Scheduling pricing. Accessed November 6, 2026.
- Square. Square Appointments pricing. Accessed November 6, 2026.
- Square. Sell and redeem packages. Accessed November 6, 2026.
- Setmore. Setmore pricing. Accessed November 6, 2026.
- Lessonspace. Lessonspace pricing. Accessed November 6, 2026.
- Wyzant. What is the fee structure for tutors listed on Wyzant?. Accessed November 6, 2026.